Notebooks All Your Documents Files And Tasks 1 4 1

Not sure about you, but I have probably spent at least half of the time from my 15+ years in Project Management, in some sort of meetings… Yeah, I know, it is a lot, but you know how it goes in the corporate world, it is just meetings, meetings, meetings, all the time. Being a PMP-certified Project Manager, I am also very particular with the documentation generated with each meeting. If you attended and survived a 1-2 hour meeting and there were no documents/artifacts produced, it was most likely a waste of time for you and whoever organized the meeting.

• Notebooks All Your Documents Files And Tasks 1 4 13
• Notebooks All Your Documents Files And Tasks 1 4 12

As you make your corrections you are learning! The more you use your word processing program, the better you will become at creating documents. In each exercise, you are given the Header and Footer Instructions, the Document Settings, Instructions for Typing the Document, and Editing Instructions. Back to basics: The three easiest ways to back up your files. In the back of your mind, you know you need to back up all of your files and pictures.

What are the usual Project Meeting documents?

Here are the usual artifacts that help make up a successful meeting:

• Agenda – The idea of this document is to outline the high-level subject for a discussion. If the meeting is held without the Agenda, consider that you just wasted the time
• Meeting Minutes – the idea of this document is to capture all that has been discussed at the meeting, so that information can be referenced down the road. This document itself incorporates several different aspects like:
  • Meeting summary – a diary-like summary of the discussion
  • Tasks, Action Items, Decisions – a list of, you guessed it, tasks, action items, decisions. The idea is that this section serves as an input for the next meeting and allows for easy tracking of tasks and action items
• Status Reports – this is optional, but this is another type of document that might be an input to a meeting
• Other Supporting documents – these could be any documents to be reviewed at the meeting (reports/presentations, etc.)

So hopefully you got the idea. But how do we organize all this information now in SharePoint? There are 4 ways I have used in the past and recommend to my clients, which one you choose depends on personal preference and comfort with technology.

How to organize project documents in SharePoint?

• Option 1: Document Library with Folders
• Option 2: Document Library with Metadata
• Option 3: Document Library with Document Sets
• Option 4: OneNote

The first decision you need to make is where your project meeting documents will reside. It really comes down to the type of the meeting you had. Movist pro media player for macos 2 2 15. If it is a department site meeting, then you could have a separate site dedicated to meeting stuff. Or, if this was a project meeting, then the web parts discussed below would reside on a dedicated project site. Whatever the type of site it is, it can utilize any of the options listed below.

Option 1: Document Library with folders

The first option is the simplest one – essentially you would use folders, just like on file share. The meeting date would be part of the folder name and if you want the folders to be organized chronologically, just follow the naming convention: YYYYMMDD

Option 2: Document Library with metadata

A more elegant solution would be to utilize a document library with metadata. Users would be required to tag documents against two columns: Document Type and Meeting Date. This arrangement will allow to easily group, sort and filter the information by Meeting Date and Document Type. Document Type field could contain choices specific to the meetings (Agenda, Meeting Minutes, Status Report, Working Document, Budget, etc.) Microsoft office professional s.

Option 3: Document Library with document set

Another cool way to organize project meeting artifacts is via Document Sets. Document Set is a special type of content type, which combines the beauty of folders and metadata. I have written a detailed post on document sets just recently. Essentially, each document set (folder) will represent a meeting and have corresponding metadata associated with it (project meeting information like date, attendees, location, etc.). Ifoto montage 2 10 1122 – easy mosaic photo maker. Inside of each folder (document set) – you will store meeting documents. This option might take little bit more time for you to set up than the other two but allows for a very structured and elegant way to organize project meeting information.

Option 4: OneNote

Another way to organize project meeting information is by using OneNote. The idea behind this is that instead of creating a pile of individual documents for every meeting, like agenda, meeting minutes, status reports, all of the information is stored within a single OneNote notebook.

OneNote notebook has amazing integration capabilities with SharePoint and is present by default on most SharePoint sites and Office 365 Groups. You can use sections and pages to separate different meetings (i.e. 1 page per meeting), as shown in the screenshot below. The whole page will contain all the information related to the meeting, including agenda, notes, tasks and action items.

This option allows to cut down on a number of files, by having all of the project information in a single document. Moreover, unlike the previous three options – there is nothing to setup – no libraries, folders or metadata. Of course, this option is not for everyone. It assumes that you and your users are comfortable with OneNote or at least are open to using the new tools.

How to organize Tasks and track Issues?

Of course, the outcome of the meeting is not just more documentation. It is also some tasks, and action items. How do you track those?

I recommend two SharePoint lists:

• Tasks – to capture all the tasks
• Issue Tracking – to capture non-task issues (action items, decisions, etc.)

I have written a comprehensive comparison of the two web parts in this blog post. You can customize both lists with custom metadata. The beauty about those lists is that you can enable email notification when you assign a task or an issue to a user and also sync to Outlook (tasks only).

If you opt for OneNote option above, you can also use OneNote notebook to track tasks as well, truly making it a single source, though you will loose some of the sorting & filtering capabilities available with the web parts above.

If you're anything like us, you probably have dozens of notebooks filled with fragments of thoughts and ideas strewn all around over the house. Note taking, after all, is the tool of choice for the consummate organizer. But what if you could ditch all those tedious paper notebooks and store all your thoughts in a digital repository? What if you could search through your notes, share them seamlessly with others, and access them from anywhere in the world?

This is the promise of OneNote, the note taking application that comes with Microsoft Office. Originally released as part of Office 2003, OneNote has quickly become the most powerful software of its kind on the market. Efficient, effective, and packed full with features, OneNote can help you get more done faster, provided you use it correctly.

Learn how to make best use of OneNote with this comprehensive OneNote 2013 training tutorial.

How to Use OneNote Like a Pro

1. Sync Notebooks Online

Saving notebooks to your local computer is basically using OneNote like a glorified Notepad. To take real advantage of OneNote's features, you must save and sync all your notebooks online. Syncing means that all your notebooks get updated across all your devices in real time. This means you can create a new note on one your home computer before heading out to work, and resume using it on your laptop at the office. Neat, right?

But how exactly do you sync online?

Starting with Office 2013, OneNote actually prompts you to log into SkyDrive – Microsoft's cloud storage solution – to sync notebooks automatically. Besides SkyDrive, you can save and sync notebooks using Office 365 Sharepoint. You can also use DropBox for syncing – just make sure to select the DropBox folder on your computer when creating a new notebook.

You can also change sync settings to manual or automatic under ‘Sync Options' in the Info panel under File menu (OneNote 2013). The default setting is automatic; we suggest you keep it as is.

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2. Take Audio/Video Notes

Typing notes into OneNote can get awfully tedious very soon. Spice up your routine by taking audio and video notes instead. Seiko watch serial numbers reference. Click on Insert -> Record Audio/Record Video to start taking notes. This is a more visual, interactive way to keep track of things – a solid alternative for when you get sick of typing things out. Plus, you can usually speak faster than you can type (unless you are Jack Nicholson!), so you'll probably save some time as well.

But to take real advantage of these notes, you must first let OneNote index your audio/video recordings. This will enable you to search through your audio/video notes just like any normal written message – a powerful feature for finding information.

To do this, go to File -> Options -> Audio & Video and select ‘Enable searching audio and video recordings for words'.

3. Organize Your Notebooks Effectively

OneNote is meant to be used as a physical notebook replacement. The program is most effective when you organize your notebooks like you would in the real world, that is, with individual notebooks for each subject/topic, separate sections for each sub-topic, and separate page for each note or groups of similar notes.

Most beginners tend to be very conservative with notebook and section creation. Don't be; you don't stand to lose anything save a few megabytes of space for each new notebook. Create as many notes, pages, sections and notebooks as you like – it'll make organization that much easier.

For example, if you are a college student, you can make a new notebook for each class you take in a semester. You can then make separate sections for each broad topic, and add pages of notes for each day of the class. You can see an example structure below:

4. Use OneNote to Make To-Do Lists

Still using pocket legal pads and post-it notes to make your daily to-do lists? OneNote offers a much better solution. Make a to-do list in the program by pressing CTRL+1 anywhere in the main note screen. OneNote will automatically create a list item with a checkbox next to it. Type in your list item, press enter, type in another item, and so on.

Virus mac apple support. To cross-off an item on the list, simply click on the checkbox, or bring your text cursor to the list item and press CTRL+1 again.

It really is that easy!

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5. Take Advantage of Page Templates

Not many people use it, but OneNote page templates can be incredibly useful when done right. This is especially true for college students as OneNote 2013 comes packed with dozens of thoughtful templates right out of the box.

To access these templates, go to Insert -> Page Templates, and choose a template from the panel that pops up on the right.

The ‘Lecture Notes and Study Questions' template, for instance, looks like this:

Using templates makes note taking even faster. You can also save your current page as a template by clicking the ‘Save current page as template' link in the template panel.

6. Use Tags

One of OneNote's most powerful, yet underutilized feature is tagging. Tags work like hashtags in Twitter; every note or item marked with a particular tag will show up in the search results when you search for that tag.

To use tags, click on any of the built-in tags under the ‘Tags' section in the home ribbon.

Notebooks All Your Documents Files And Tasks 1 4 13

You can also make your own custom tags in this section.

Use tags to organize your data. For example, you could mark important document with the ‘Important' tag, questions with the ‘Question' tag, and so on. Use keyboard shortcuts to tag items faster.

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Consider an example: we created two note items and marked them with the ‘Important' (star) tag:

Clicking the ‘Find Tag' button on the home ribbon will show us all the notes marked with this tag:

You can also change the search options to include the current section, the current notebook, or even all your existing notebooks in the ‘Find Tag' panel.

As you can see, this is a very handy feature for organizing your information. Combined with custom search, it can help you never lose anything again.

Winrar free download mac os x 10 6. OneNote is a powerful, highly capable software. Use it right and it can be an incredible ally in the fight against information overload. It's also the perfect productivity tool that can help you get things done faster. Mastering OneNote is quite easy, as this course on improving your note-taking skills will teach you.